How to Hold Constructive and Productive Safety Meetings

Safety meetings aren’t fun for anyone—the presenters are likely focused on relaying the communication as quickly and efficiently as possible, and the attendees are likely bored senseless. In reality, safety communication meetings should step outside what is boring and predictable in order to present information in such a way that your employees retain all essential tips. Make a plan for employees to stay engaged by ditching boring statistics, figures, graphs, and performance charts, instead opting for hands-on learning. Workplace safety is one of the most important topics you can cover in a meeting; make your time count. Here are our three tips for holding better safety meetings.

 

  1. Don’t. Use. PowerPoint. Create safety meetings that engage employees with each other, not with your organized screen. Sure, you can use PowerPoint for yourself as a means of organizing thoughts, but don’t project it in front of your employees. Don’t walk into your safety meeting with a shopping list of topics to cover. Instead, engage the employees, encourage them to discuss topics with one another, and use language to help them understand the implications of workplace safety misuse.

 

  1. Facilitate a Call to Action. You want your employees to view safety differently at the end of the meeting. You want them to understand how misuse and negligence and impact their lives, as well as the lives of fellow employees. Articulate a clear, concise, and passionate call to action for your employees to take and remember after the meeting. Never think of your meetings as a way to fill time. It’s not enough for your employees to simply know the information; they have to actually do something with it.

 

  1. Present one idea at a time. Organize your meeting around themes and topics. Simplify your presentations through careful planning and shorten meetings to one thought at a time. This will allow your employees to better absorb the important information. If there are any supplemental materials or ideas you would like the employees to know, send them in newsletters, emails, or handouts. Don’t be afraid to schedule several shorter safety meetings in place of one, several-hours-long seminar.

 

In following these three steps, you can nearly guarantee that your employees will better absorb and retain essential workplace safety information. Always send them home with a handout of covered topics and make yourself available for questions both before and after the meeting.